City Council Minutes – REGULAR COUNCIL MEETING
RESCHEDULED REGULAR COUNCIL MEETING
NOVEMBER 17, 2025
On this date Mayor Margaret Davis called this rescheduled regular meeting to order at 6:00 pm. Council members present for the meeting Keisha Ruff, Heidi Valdez, and Roland Hamilton, also present Randy Farley, Ariel McDonald, Amy Benson and Vance Farley. Council Member Cayson George absent.
Public comment: None.
The council considered the minutes of the rescheduled Regular Meeting October 13,2025.
COUNCIL MEMBER ROLAND HAMILTON MADE A MOTION TO APPROVE THE MINUTES AS READ.
COUNCIL MEMBER HEIDI VALDEZ SECONDED THE MOTION.
MOTION PASSED UNANIMOUSLY.
COUNCIL MEMBER ROLAND HAMILTON MADE A MOTION TO APPOINT A NEW MEMBER TO REPLACE THE SEAT VACATED BY LUKE SHANNON BY BALLOT.
COUNCIL MEMBER KEISHA RUFF SECONDED THE MOTION.
MOTION PASSED UNANIMOUSLY.
WITH A TALLY OF 3 VOTES TO 0 AMY BENSON IS AWARDED THE APPOINTMENT OVER VANCE FARLEY.
MAYOR DAVIS ADMINISTERED THE OATH OF OFFICE TO AMY BENSON.
The council recognized the need to appoint a new mayor pro-tem.
COUNCIL MEMBER HEIDI VALDEZ MADE A MOTION TO MAKE ROLAND HAMILTON THE MAYOR PRO-TEM.
COUNCIL MEMBER AMY BENSON SECONDED THE MOTION.
COUNCIL MEMBERS AMY BENSON, HEIDI VALDEZ, AND KEISHA RUFF VOTE FOR AND COUNCIL MEMBER ROLAND HAMILTON VOTES AGAINST. MOTION PASSES.
Ariel reported for October the Friends account had $3277.35, and the library General account had $1290.87. The City spent $473.80 and the library spent $2038.17. The library had 193 patrons, 139 checkouts, and issued no new library cards. The library received $72.49 in income. The library had 5 volunteers totaling 25.25 hours. The library held Book Club. A Board Meeting was held to discuss fundraisers. Ariel, Elaine, Rachel, Amy, and Kathy all discussed the farmers market book sale and the $58.00 generated there. They want to do a soup fundraiser at the next Farmers Market. They also are looking at a new grant opportunity of up to $2000 from the Texas Panhandle Library Reading Initiative for Young Children Grant, for readers under eight years old.
COUNCIL MEMBER ROLAND HAMILTON MADE A MOTION TO ACCEPT THE LIBRARY REPORT AS PRESENTED.
COUNCIL MEMBER HEIDI VALDEZ SECONDED THE MOTION.
MOTION PASSED UNANIMOUSLY.
Randy reported that the ambulance service had four runs in October. The new ambulance is back in service and the old one has been turned in.
COUNCIL MEMBER ROLAND HAMILTON MADE A MOTION TO ACCEPT THE AMBULANCE REPORT AS PRESENTED.
COUNCIL MEMBER AMY BENSON SECONDED THE MOTION
MOTION PASSED UNANIMOUSLY.
Randy reported that the Fire Department had 3 fires in October and a regular meeting was held.
COUNCIL MEMBER KEISHA RUFF MADE A MOTION TO ACCEPT THE FIRE DEPARTMENT REPORT AS PRESENTED.
COUNCIL MEMBER AMY BENSON SECONDED THE MOTION.
MOTION PASSED UNANIMOUSLY.
Randy informed the council it would be about $2400 per person for new gear for the new members of the fire department and about $300 for a chainsaw.
COUNCIL MEMBER ROLAND HAMILTON MADE A MOTION TO PURCHASE FOUR SETS OF GEAR.
COUNCIL MEMBER AMY BENSON SECONDED THE MOTION.
MOTION PASSED UNANIMOUSLY.
COUNCIL MEMBER ROLAND HAMILTON MADE A MOTION TO PURCHASE A CHAINSAW FOR $300.
COUNCIL MEMBER HEIDI VALDEZ SECONDED THE MOTION.
MOTION PASSED UNANIMOUSLY.
No proposal from Culligan.
Mayor Davis informed the council she had been working with the county attorney Taryn Minter to review the water purchase agreement with Texas Parks and Wildlife(TPWD). The council agreed that the recommendations to change the document to add provisions based on the existing drought plans. Make the flushing section more specific, add the price scale and remove the audit section. Via consensus the council agreed to have the Mayor negotiate with TPWD to get the contract ready for approval.
Under the EDR update item Council Member Roland Hamilton informed that an informal meeting had been held with Brady Keller of Culligan to discuss options. Brady is heavily recommending a Reverse Osmosis System. Roland said what we really need is are dollar figures to look at. Cost of implementation and operations. We could not get him to look at a softener type system. We are waiting on those estmates.
The city administrator’s report was reviewed by the council.
COUNCIL MEMBER KEISHA RUFF MADE A MOTION TO ACCEPT THE CITY ADMINISTRATOR’S REPORT.
COUNCIL MEMBER AMY BENSON SECONDED THE MOTION.
MOTION PASSED UNANIMOUSLY.
COUNCIL MEMBER ROLAND HAMILTON MADE A MOTION TO PAY THE BILLS.
COUNCIL MEMBER KEISHA RUFF SECONDED THE MOTION.
MOTION PASSED UNANIMOUSLY.
COUNCIL MEMBER ROLAND HAMILTON MADE A MOTION TO ADJOURN.
COUNCIL MEMBER KEISHA RUFF SECONDED THE MOTION.
MOTION PASSED UNANIMOUSLY.
MEETING ADJOURNED AT 7:27pm.
THE ABOVE MINUTES ARE A COPY OF THE MINUTES TAKEN AT THE PUBLIC HEARING/REGULAR COUNCIL MEETING HELD NOVEMBER 17, 2025.
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MAYOR, MARGARET DAVIS CITY ADMINISTRATOR, RANDY FARLEY